Adding Generic Resources into the Application

The process for adding a generic resource into the vendor application is the same as the process used for adding other types of resources; however, there are some important notes that need to be highlighted.

NOTE: Generic resources are used for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the Interagency Incident Business Management Handbook (IIBMH).

 

IMPORTANT If you are submitting a quote for a new re-solicitated solicitation, you cannot use the same resources that you used for an older solicitation. For example, you cannot use your 2015 resources when submitting a quote for a 2018 solicitation. You MUST add new 2018 resources and use those 2018 resources when submitting a quote for the 2018 solicitation. Step 2 in the instructions below explains how to set up your new resources.

To add a generic resource into the vendor application:

1. Access the Manage Resource wizard by doing one of the following:

• From the Home tab, click on the Add New Resource icon.
• From the My Resources tab, click on the Add New Resource button.

IMPORTANT In order to put your generic resource into the VIPR system, you MUST complete ALL of the steps in the Manage Your Resources wizard; if you exit the wizard before completing all of the steps, none of the information you input for the generic resource will be saved.

2. In the Intended Use step, select one of the following options:
   • As a new resource in response to a solicitation: Use this option for creating a resource to be submitted on open solicitations. The resource form displayed will use the most recent version of the resource requirements.

   NOTE: Do NOT use this option if you are creating a new resource to be used as a replacement resource on an existing agreement.
   

    

   • To just enter into the application--intended use of resource is unknown at this time: Use this option for creating a resource that you anticipate using later on open solicitations. The resource form displayed will use the most recent version of the resource requirements.

   NOTE: Do NOT use this option if you are creating a new resource to be used as a replacement resource on an existing agreement.
   

    

   • As a replacement resource on my current existing agreement: Use this option for creating a new resource to be used as a replacement resource for an existing agreement. The resource form displayed will use the same resource requirements that were used for the resource type that is on the agreement.

   NOTE: Do NOT use this option for open solicitations.
   

   If you select this replacement option, a list of your current existing agreements appears. From the list, select the agreement you wish to use the replacement resource for and then click the Continue button to proceed to Step 3.

NOTE: The new replacement resource you are adding is not automatically applied to the agreement you selected. The agreement selection is used to help VIPR determine the correct version of the form to display for you to complete. The correct version of the form must be completed in order to use the new resource as a replacement resource, which is done through the appropriate modification process.

3. In the Classify Resource step, depending on what option you selected in the previous "Intended Use" step of the wizard, in this step, you will see either a list of all of the resource groups available to be added as a new resource OR a list of only the resource groups that can be used as a replacement resource for the agreement you selected in the previous step. From the Resource Group listing, click on "Generic."

Special Notes:
DO NOT use "Generic" if your resource falls into one of the other resource groups that is listed.

4. Click the Continue button to move forward in the wizard.
5. In the Enter Resource Info step, address all of the required fields.

Special Notes:
- To help you keep track of what your generic resources are, you may want to include the type of resource in the Equipment ID field (10 character limit) or VIN/Unique ID field (40 character limit). For example: FORKLIFT1, TABLE1, LIGHTING1, BACKHOE1, etc. Otherwise, once you complete the wizard, in the My Resources table, under the Resource Group column, you will see "Generic," which does not tell you what type of generic resource you have.

- Review D2 in the solicitation to understand the equipment requirements needed for the generic solicitation. The requirements will help you determine the information you need to enter into the Description field.

 

6. In the View Summary step, review the resource information that you have entered, and then click the Save and Continue button.

NOTE: If incorrect information is displayed, then click on the appropriate step in the wizard to go back to the data entry screen to update the information.

7. In the Finished step, click the View Resource Information PDF to view your resource details.

Special Note:
A generic resource will qualify for ALL generic solicitations.

8. Click the Exit button, and then click OK in the Confirm message to close the wizard. Your resource information is saved into the VIPR system.

 

What's Next? If all of your company and resource information is complete, then you are ready to submit a quote on an open generic solicitation (see "Submitting a Quote on a Solicitation").

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